Policies and Procedures

Travel & Expense Policy

In Market Events 


Definition  

Any event that is within 75 miles from the staff member's home address. It is the responsibility of the event staff to provide their own transportation to and from the event. No allowances and/or travel expenses are accommodated.  


 Event Pay: Standard rate as listed in the Armada app when applying to or booking the event.



Out of Market Events (aka OOM Events)


Definition

Events that are over 75 miles from the staff member’s home address.


 Event Pay: Your OOM rate will be an additional $10/hour above your standard rate. Armada will reflect your correct Out of Market pay rate once you are booked onto the event.



Travel Booking


ALL TRAVEL MUST BE BOOKED THROUGH TRAVELPERK (APP OR WEBSITE) BY THE 7TH DAY AFTER YOUR EVENT BOOKING CONFIRMATION IS RECEIVED


TravelPerk Website (please bookmark!) | TravelPerk iPhone App | TravelPerk Android App



Expenses


ALL OOM expenses, with the sole exception of mileage reimbursement for your personal vehicle, should be processed on your personal Bill Spend & Expense card. Please see the simple instructions HERE on how to request funds on your Bill Spend & Expense card prior to your event. 


When requesting funds via the Bill Spend & Expense card app, please calculate ALL necessary amounts for the ENTIRE Trip. 


Here is an example of what to consider:


We can always pull funds back if necessary, and we would rather you have a comfortable cushion while traveling so you don’t feel stressed or need to request additional funds at the last minute. Please familiarize yourself with the list of Non-Reimbursable items below.


FUNDS SHOULD BE REQUESTED IN Bill Spend & Expense card APP A MINIMUM OF 7 DAYS PRIOR TO YOUR EVENT TRAVEL.


Mileage reimbursement: A reminder that this should be the ONLY expense that is added in Armada, and should be submitted within 24 hours of completed event travel. Please see the simple instructions HERE on how to do this.



Meal Allowances  


The Food and Non-Alcoholic Beverage Stipend for Out of Market Events is $50.00 per day, paid only on your regular paycheck during the standard pay cycle. It is your responsibility to track your out-of-pocket meal spending each day to stay under the $50.00 daily stipend if you don’t plan on spending any personal funds on meals. You will not receive any funds in advance of your event. 


REMINDER: Please do not charge any meals to your Bill Expense & Pay cardBill Spend & Expense card, and do not submit receipts for meals. No reimbursements will be given for any food or non-alcoholic beverage expenses above the $50.00 per day allowance under any circumstances.


Meal allowances discussed in this section are in reference to Out of Market Events only.



Alcoholic Beverages - Not Permitted


Reimbursement for the cost of alcoholic beverages is not permitted.  



Miscellaneous Non-Reimbursable  


Any personal expenditure that is not directly related to or necessary for the performance of the travel assignment will not be reimbursed, including personal travel while on LIFE Event Staffing business. The following list can be used as a guide and is not an all-inclusive list of non-reimbursable items: 




***ONE MORE REMINDER***


ALL TRAVEL MUST BE BOOKED THROUGH TRAVELPERK (APP OR WEBSITE) BY THE 7TH DAY 

AFTER YOUR EVENT BOOKING CONFIRMATION IS RECEIVED.